Best Utilization of Disk Space by Switching to PST Compress and Compact Option
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By default the OST and PST file (Unicode) size can grow up to 20 GB in Outlook 2007 and 50 GB in Outlook 2010, Outlook 2013 and Outlook 2016 version. Even due to ample space availability for PST file storage, it is advised to use such space wisely. User must delete the junk data from the folder so that disk space could be intelligently used. If user follows this protocol, then definitely large number of PST files can be sequentially stored in the available space and they can be diverted to secondary locations whenever needed.
To manage and make the space available in MS Outlook, user must follow these manual steps:
1. Click File menu followed by Data File Management.
2. Click to select Personal Folder followed by Settings.
3. On General tab click Compact Now.
4. Click OK, then click Close.
Once the space is created by deletion of unwanted mails and change in Outlook settings, user can save more PST files.
Calculating Risks involved in Manual Compression of PST files
Each PST file contain several items which are exposed to the risks involved in file corruption. The file corruptions are generally evitable by implementing Inbox Repair Tool, but sometimes the corruption blows the file so hard that it becomes impossible to recover until and unless third-party is involved.
The other risk that plays its vital role is unintentional deletion of content from PST file. This happens while compression takes place. When PST file compression takes place, some headers and information gets folded in between file and appear volatile or lost to the user. The lost or volatile data could be recovered by taking assistance from paid data recovery service providers.
Advantages of Data Compression
Data Compression has its own advantages when compared with the data that lie unattended in the mailbox and occupy some crucial space. The advantages of data compression are as follows:
⦁ Disk Space Savings: Data Compression creates more space in system’s disk just by compressing the other files to some extent. Fewer cases have been seen where the data compression has made huge embarrassment to the user.
⦁ Compression Variance: A file compression programs reduces the file size by analyzing the file data and then saving the data by removing most of the redundancies. This is basically a mathematical model application which is applicable to all file size which are destined to be shortened.
However, with such great advantages of data compression, you also got to take care of few other vital aspects. Once the data is compressed, it is necessary to secure them by encrypting its data. This is allowed by most of the data compression programs. The disadvantage associated with such practice is that once the encrypted file is lost, then user has to take assistance from professional recovery agents.
Switching to PST
Compress and Compact Option – Third-Party Relevance
Kernel for PST Compress and
Compact is a specially designed tool to meet all the needs required for
compressing and compacting the concerned PST files without affecting the data
integrity. The tool is intelligent enough to compress mail attachments and save
them separately. The tool efficiently deletes the extra space from PST files.
To evaluate the performance of the tool, user can download its trial version.
Upon satisfaction with tool’s performance user can purchase the activation key
of the licensed version.
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